Application Reflection
Productivity software is computer
programs used to create files, collect data, utilize tables including numbers
and even presentations with slide shows.[1] These programs are often
found in Microsoft applications. Some of those applications are Microsoft Word,
Microsoft Power Point, and Microsoft Excel.[2] These applications are
especially useful for creating journal entries, creating tables and charts, and
building presentations to engage an audience.
Reflecting on my experience
creating journal entries, calculating percentages, developing a presentation,
and manipulating a database, I have noticed major differences between each
application usage. While the obvious difference is the applications themselves,
upon closer investigation, specifically between the journal entry in word and
the same journal entry as power point slides, there are clear differences in
presentation. The word entry is written and presented in a basic outline format
which could be a bit boring when presenting before a group. On the other hand,
utilizing the same information in a power point presentation adds a bit of
flare to the presentation.
Power point allows the audience to
visually interact with the information being presented. This enhances the
involvement and is a great way to keep the attention of the audience. While the
presentation is more inviting when using power point, one of the advantages of
using a word processor is the straightforward approach to listing the
information. Unlike power point you don’t have to worry about sharing features
when wanting to share your presentation or document with others. Depending on
the slide features, utilizing pics and graphics which may or may not include
slide transitions or animations can increase the size of the file making it
difficult to share with others. This is not the case with word processing. With
the little to no graphics involved in the document you can share multiple pages
with ease.
If there is a need to have things
sorted to gain an idea of percentages, formulating any type of data queries the
best option would be to use database applications such as excel. While you can
make charts and graphs in word, it is much easier to perform these tasks in
applications like excel and utilize the sort feature if needed. Excel allows
you to detail features that word doesn’t allow for. Some of those features are
how it handles numerical data, organization and visualization and the built-in
formula model for various applications.
The application that was most
useful for journaling my day, was Microsoft Power Point. Power points
presentation format is more inviting and allows for the information to be
presented on slides verses a blank document page like in Word. The slides allow
for a different type of manipulation of the text including graphics and
pictures to enhance for a visualization of the content included. It also
provides a quick guide to the information being presented, maintaining the
attention of the audience. The ability to use slide transitions and text
animations adds a special visual touch that proves more engaging with the
audience verses the paragraph or list format created in Microsoft Word.
Each of these applications has its
advantages and would be most useful in the right scenarios. For example, if you
need to manage outgoing correspondence for businesses, being able to create a
document would be most useful. Another example where an application is more
beneficial in the right scenario is if there is a need to create a training or
tutorial program using Microsoft Power Point would be most beneficial. Lastly,
if there is a need for data management, calculations, and organization,
Microsoft Excel is the best application to use of the three.
References
Geeks
for Geeks. (06, June 2024). What is Productivity Software.
What is
productivity software? | GeeksforGeeks.
[1] Geeks for Geeks. (06, June 2024). What
is Productivity Software. What is productivity software? |
GeeksforGeeks.
[2] “TestOut Corp.” (2024). CertMaster
Learn Tech+. http://www.testout.com. 6.2.1
Comments
Post a Comment